Solution for a Printing Center in an Industrial Park - case

Client Profile

A listed company that continuously innovates in technology and optimizes services to provide high-quality digital solutions and services for various industries. They often need to produce large documents such as bidding proposals.

Business Challenges

Bidding proposals are usually large in volume, and the company’s in-house printing equipment has limited speed and cannot handle large-scale printing.

The limited number of in-house printers leads to long equipment usage times for large document printing, often resulting in queues.

The complex process of making bidding proposals often forces employees to leave the office in search of print shops, wasting considerable time.

Customer needs are diverse, including the production of meeting materials, office supplies, and promotional items, with no timely professional service available.

Solution

Use production-level machines to achieve uninterrupted centralized printing, producing large volumes of high-frequency, high-quality finished products.

Avoid occupying office area printers, preventing printing bottlenecks.

Equip professional printing operators to assist with design, typesetting, and document production within the customer's office, saving effort.

One-Stop Service:
Document production, printing, binding, scanning and archiving, bidding proposals, acceptance materials, flyers, etc.…
Meeting materials: Banners, roll-up displays, table cards, meeting manuals, trophies, medals, certificates, etc.…
Office materials: Business cards, badges, photocopy paper, office stationery, embossed handbags, etc.…
Promotional materials: Photos, posters, KT boards, company flags, exhibition stands, corporate image wall design and installation, crystal character carving and installation, etc.…

Solution Advantages

The printing center provides production-level equipment with a speed of over 110 ppm, meeting the high-efficiency demands for large-volume printing, maximizing user time savings.
Professional printing staff offer design, typesetting, proofreading, and scanning services to meet employees' quality requirements for printed output.
A variety of equipments, such as binding machines and laminators, as well as a wide range of products including covers, document bags, and USB drives, meet the company’s diverse needs.
Integration with the OA office system ensures strict and complete approval processes, allowing full control over pricing and content. Sub-ledger reports can be used for internal cost allocation.
The equipment is managed directly by IT department, with protocols for cleaning confidential files, preventing the outflow of paper documents and ensuring information security.
Focusing on B2B users, providing one-stop concierge-level service for office equipment operations and maintenance alongside graphic and print advertisements.

Implementation Results and Client Value

Time Saving:

By establishing an internal printing center and interfacing with the OA office system within enterprises or parks, employees save 80% of the time spent on external printing and reimbursement.

One-Stop Service:

We provide production-level printing equipment that meets various printing needs, offering a one-stop solution for employees to print and bind bids, produce meeting materials, market promotional items, print ID photos, authorization letters, and customize trophies, among others.

Security Assurance:

The printing center’s equipment is directly managed by the company’s IT department, domain-joined, and cleans up confidential files to prevent paper documents from leaking, effectively mitigating information security risks associated with internal document leaks.